Minutes & Announcements
Key Board Actions of Importance to our Members:   
 
It's time to check outside lighting.  Posted 06/20/2019
The HOA Board would like to remind it’s residents that according to our CCR’s all homeowners are responsible for making sure that their outside light pole / futures must remain in proper working order to maintain safety for our neighborhood.  There are currently several lights that are not in working order.  Please take a few minutes this evening to check yours and replace any burned out bulbs or make any repairs needed to insure that all of our residents can feel safe in our neighborhood.
 
COVENANTS, CONDITIONS, AND RESTRICTIONS FOR GREEN VALLEY DESERT HILLS NO. 3 section reads as follows:
 
4.2.4. Additionally, Owners are required to maintain the outside lighting fixture situated nearest the Street and mailboxes.
 
A. Lights must be operational throughout the year, equipped with an auto (photocell) on/off design and monitored for burned out bulbs. This means that all Owners, including part-time resident Owners and absentee Owners must provide for electric power flow to remain uninterrupted to the Dwelling Unit or other intermediate point so the outside lighting fixture will always be operating during hours of darkness. Furthermore, all Owners must make arrangements for defective bulbs and faulty on-off sensors to be replaced as necessary whether or not the Owner is occupying the Dwelling Unit.
 
B. Those with mailboxes and lamp posts are required 1 to maintain them and repair and replace as needed.
 
C. If an Owner fails to replace burned out or defective components of their outside street lighting fixture, he/she hereby grants an easement for access and repair of such fixture by the Architectural Committee. Any costs incurred shall be reimbursed by the Owner. An invoice for the cost of such maintenance and repair shall be sent to the Owner, and if not paid within 30 days from the date of the invoice, the amount due shall be collectible as part of the Assessment to which the Lot is subject, meaning that the Association may file a lien against the Lot for the amount of said expense in the same manner as the Association may file liens against Lots for the failure of the Owner to pay Assessments and take personal action against the Owner for collection of the amount due.
 
 
Notice Regarding RV Parking  Posted 03-2019
Several directors have been notified about RVs parked on the streets in Desert Hills 3 East.  This is a reminder to all residents that RVs cannot be parked on the streets as that violates the CC&Rs, it impedes emergency vehicle access as well as blocking the street for other vehicles.  Please take a few minutes to read our Notice Regarding RV Parking.
 
 
Parking on our streets
Statement on parking made early in 2015 by the HOA Board of Directors:  Read the Final Parking Statement here.
 
 
Board Approved Enforcement Policy in November 2015  
As per our CCR's, the HOA Board can approve an Enforcement Procedure that will be used after all other means are tried to correct infringements to our rules. A procedure was approved at the November 2015 HOA Board Meeting. Note: the attached procedure was updated in June 2016 to conform to new PIMA County HOA regulations. Board Approved Enforcement Procedure:  Enforcement Policy.pdf
 
 
Change to the Articles of Incorporation on July 17,2015  
At the February 6, 2015 Annual Meeting the membership approved a change to the GREEN VALLEY DESERT HILLS No. 3 INC  - ARTICLES OF INCORPORATION.   This change has been registered with the Arizona Corporation Commission and was approved by them July 17, 2015.   The changed article is being published in the Green Valley News on August 16, 19, and 23 of 2015 to complete the registration process. 

ARTICLE XVII - QUORUM REQUIREMENTS AND PROXIES is changed to: 
A quorum at Annual Meetings will be 10% or more of Green Valley Desert Hills No. 3, Inc. members in good standing being present at the beginning of the meeting, represented by proxy or by authorized absentee ballot. If that quorum is not met the Annual Meeting will be rescheduled within 30 days and the quorum for that meeting be 5% of the Desert Hills 3 members in good standing being present at the beginning of the meeting, represented by proxy or by authorized absentee ballot.

This notice is being distributed to members in parallel with the required publication of the change as a matter of information only.       
 
 
A new palette of Exterior Colors was approved at the September 2014 Board Meeting 
Before starting this key project, the Architect Review Committee (ARC) canvassed other HOA's and found that typically they offered a palette of only 4-5 exterior colors whereas the DH3 list contained 15 different colors. Many of our old colors were similar and these were condensed to a palette of 5 (total choice is 8 due to variations) distinctly different colors in keeping with desert shades and tones plus complementary trim colors.
 
Please review the Architectural Review Committee page prior to starting.  We hope you will find our process simple to use and that it will add value to our properties. We have tried to insure pleasant, consistent desert colors are used in our HOA. If you have any questions, please feel free to contact any board member or the Architectural Review Committee.
2019 Board Meetings
Overview of 2019 Board Meetings
(PDF format)
 
December 6th Meeting
Agenda:  Agenda December Meeting
Budget:   Profit/Loss November 2019
Minutes:  Draft Minutes December 6 Meeting
 
October 25th Meeting
Minutes:  Draft Minutes October 25 Meeting
 
March 22th Meeting
 
February 9th Meeting
 
January 11th Meeting
Summary from 2018 AGM
Annual General Meeting Package for 2018: 
 
Meeting Minutes:
2018 Board Meetings
OVERVIEW OF VARIOUS 2018 BOARD MEETINGS
 
December 2018 Board Meeting
 
        Minutes:  December 7 2018 Draft Minutes.pdf
        Budget:  Budget from November 2018.pdf
 
November (moved from October) 2018 Board Meeting
 
       Minutes:  November 9 2018 Draft Mintues.pdf
       Budget :  Budget from October 2018.pdf
 
February 2018 Board Meeting
 
       Budget Report:  Budget from January 2018.pdf
       Agenda:  Agreed at the meeting with points from the AGM
 
2018 Annual General Meeting (AGM) on February 24, 2018
 
       AGM Package including agenda, budgets, ballots, key proposals:  
                         AGM Package for 2018 Meeting held in Febuary.pdf
 
January 2018 Board Meeting 
 
       Minutes: January 20 2018 Minutes.pdf
       Budget Report:  (See Budget in the AGM package above)
       Agenda:  January 20 Board Meeting Agenda.pdf  (approved at the start of                       the meeting)
Summary from 2017 AGM
KEY POINTS FROM THE 2017 AGM: 
 
Important to note from the meeting was the review of key actions taken by the board over the last 3+ years, in particularly the road strategy plans for 2017. 
 
AGM 2017 Minutes:  2017 AGM Minutes.pdf
 
In summary, it was noted that over the last 3+ years, the HOA Board focused on three large initiatives in order to maintain the integrity of our neighborhood and maintain the value of our properties:
 
We started first on the vast improvement to the large common area running along Camino Del Sol. Please see the summary in the section below and pictures in our photo albums. 
 
Next came the two year process to update and improve the clarity of our HOA Documents. They can be found in the Important Documents Link under Key Details at the top of the Home Page.
 
Lastly, but with the longest duration, is to develop a rolling 30-year road strategy with supporting financial spreadsheet. This is still underway, but the first phase of the 2017 road improvement starts in April with the crack sealing process.
 
The board thanks the members who attended the AGM and for their supportive remarks regarding the key actions outlined above, particularly regarding the road strategy. 
Overview of 2017 Board Meetings
Note: Please use the 'Contact Us' page if you require a copy of the any meetings held during 2017. Thank you. 
 
OVERVIEW OF 2017 MEETINGS
 
The draft minutes for our October 27, 2017 meeting have been posted along with September's budget report. Dates for next year's meetings were agreed, and will be posted on the website calendar once confirmation from GVR is received. We hope to hold our annual Pot Luck on January 27, 2018 at the Desert Hills Rec Center from 4-8pm. 
 
We held our last meeting before the spring/summer break on March 24, 2017. An increase of 20% to our transfer fees when purchasing a home was agreed. The cost of event signs for both entrances has been agreed.  
 
Our first 2017 meeting with the new board was held immediately after the AGM on February 25th. The new officers and key committee chairs were agreed; the most current details can be found under Key Committees.  
 
We had a quick meeting before our Annual buffet in January to get ready for the AGM. The final AGM package was agreed and circulated after this meeting. 
Governing Documents Process
SUMMARY OF THE 2016 APPROVAL OF THE NEW GOVERNING DOCUMENTS: 
 
The 2016 ANNUAL GENERAL MEETING (AGM) was held on Saturday, February 27, 2016 at the Desert ills Rec Center. The Board thanked our members at the meeting for their support and approval of the newly revised and restated HOA Documents. They will provide members and the board with a firm basis in operating our HOA going forward as well as providing an easy incorporation of changes required by Pima County or Arizona state law. 
 
The 2015-2016 review of the process for our key documents:  
 
Your Board worked during 2015 and early 2016 to amend and revise the Desert Hills 3 Articles, By-Laws and CCRs. This process was approved at the Annual Meeting on February 6, 2015.  

The objective of the exercise was to remove duplication, eliminate contradictions, provide consistency among documents, provide clarity and simplicity of language and document organization, and to ensure compliance with any revised County and State requirements.   There was no attempt to change the substance of the documents. We retained the services of Goldschmidt Shupe to prepare the draft revised documents above. 

A workshop was held on December 19 at the Desert Hills Social Centre, and all members were invited. The Board Members used this time to review all the documents in detail and noted several key changes.  

The meeting was hosted by Directors Kathy Dite and Gordon Craig representing the Document Review Committee. 
 
NOTE: this was not an opportunity to change the content of the documents, only to simplify and clarify. We were revising and restating. Changes to the new documents will follow as proposed and approved at future Annual General Meetings.

Comments and suggestions were consolidated and presented to Goldschmidt and Shupe to prepare a Final Draft which was posted on February 6, 2016 in this section.   

Notice of the posting and availability of Final Drafts has been sent in an email to all members also on February 6, 2016 and those without emails have been contacted. We are pleased to note that the Final new documents were approved at the AGM held on February 27, 2016. They have been registered with the appropriate authority and our now listed publicly on the Important Documents page, under the Key Details link found on the Home Page.
 
Revised March 6, 2016
 
Quick view of key 2014-2016 Board Meetings
Note: please use the 'Contact Us' page if you would like to see the board minutes from any 2014-2016 meetings.  Thank you 
 
Annual General Meeting Packages: 
 
 
 
OVERVIEW OF 2016 MEETINGS
 
Our final meeting for 2016 was held on Monday, November 28, 2016. The annual HOA fees were discussed and the board has agreed and increase of 10%. We also discussed plans for maintaining our roads, and these will be discussed at the AGM on February 25, 2017.  
 
We held our first autumn board meeting on October 28, 2016 when the board agreed to launch an updated website design alongside the much improved software supporting the site from HOA.Sites. The draft minutes have now been posted.
 
We held our early spring board meeting on March 18, 2016. The Agenda and draft minutes with the February budget have been posted.
 
A short Board Meeting was held after the AGM on February 27, 2016. The list of the new Board and officers can be found on the HOA Updates page. The agreed minutes from this meeting have been posted on the same page. 
 
We held an extra Board meeting on Friday, January 22, to prepare for our AGM. The Agenda, Minutes and December Profit/Loss Reports have been posted on our HOA Meeting Updates page. 
 
 
NOTE: UPDATE FROM THE SEPTEMBER 2014 BOARD MEETING
 
A new palette of Exterior Colors was approved at the September Board Meeting. Please see the Feature Box on this page for an overview of the palettes.